Skip to content

AI consulting · Seattle, WA

AI consulting for Seattle port freight, aerospace suppliers and tech companies.

Customs paperwork and bills of lading, controlled drawings and first article reports, contracts and consents: read by AI, with Washington’s health data law in mind.

Book a free consultationStart with logistics and freight

Remote from Lakeland, Florida. The first conversation is free.

A master services agreement read into fieldsA master services agreement with four highlighted lines, and an arrow to a card of the values read from it: Provider: Northwind; Governing law: Washington; Term: 36 months; Notice: 90 days.Master services agreementProviderNorthwindGoverning lawWashingtonTerm36 monthsNotice90 days
A master services agreement on a Seattle desk, read into values a system can use.
Top industries on this page
Washington rules covered
My Health My Data Act · Washington breach notification
Our hours in Seattle
Monday to Friday, 5 AM to 5 PM Pacific time

Seattle, Washington

Containers, airplanes and apps.

Seattle’s seaport, run together with Tacoma’s as the Northwest Seaport Alliance, moves containers and the customs paperwork that follows them. The region builds commercial airplanes and the parts that go into them. Its tech companies run on contracts and onboarding packets, and any that touch health data answer to Washington’s My Health My Data Act, one of the broadest health privacy laws in the country.

  1. 01Logistics and freightBilling clerks, Dispatchers, Carrier settlement and AP
  2. 02Aerospace and defenseQuality engineers, Document controllers, Contracts administrators
  3. 03Technology companiesFinance operations, People operations, Legal and contract managers

01 · Logistics and freight in Seattle

The delivery receipt in before the invoice goes out.

What goes wrong todayA load delivers on Tuesday, but the signed delivery receipt rides in a driver’s envelope until Friday. The freight invoice cannot go out until it arrives, and the customer’s payment clock has not started.

Who handles it: Billing clerks, Dispatchers, Carrier settlement and AP, Safety and compliance managers.

Freight LogisticsExample document types and fields
Document typeFields it reads
Bill of LadingBill of Lading Number, Carrier, PRO Number, Shipper, Consignee, Total Weight
Delivery ReceiptPRO Number, Delivery Date, Delivery Condition, Received By
Carrier Rate ConfirmationLoad Number, Carrier Name, Total Rate, Equipment Type
Freight InvoiceInvoice Number, Invoice Date, Due Date, Terms, Bill To
Certificate of WeightTicket Number, Weigh Date, Vehicle ID, Weighmaster
Load ManifestManifest Number, Carrier, Dispatch Date, Trailer Number, Total Stops
Commercial InvoiceLine Items

Where Ademero fits

  • CapturePoint 6. Splits a stack of trip paperwork into documents, reads the PRO and bill of lading numbers, and names each file so the delivery receipt sits next to its bill of lading.
  • Paige. When paperwork arrives from terminals and drivers everywhere, Paige reads it in the cloud and delivers the data by download, SFTP or webhook to your TMS.

Rules this paperwork lives under

FMCSA driver qualification files
Motor carriers keep each driver’s qualification file for as long as the driver is employed and three years after (49 CFR 391.51). Hours-of-service supporting documents are kept six months (49 CFR 395.8). A retention schedule per document type clears each on its own clock.
Customs records
Importers keep entry records for five years from the date of entry (19 CFR Part 163). Commercial invoices and packing lists can be filed by entry and kept for that period.

Read next

The free trial starts on first launch. Nothing to fill in.

Washington

Health data is not only a hospital problem here.

Washington’s My Health My Data Act reaches businesses that are not hospitals or health plans: an app that tracks workouts, a benefits vendor, an employer wellness program. Consent before collecting, separate consent before sharing, and a signed authorization before any sale are all documents you must be able to find for each person.

We describe what the software does. Whether a Seattle business complies is for it and its counsel to decide.

The paperwork it creates

  • Consents to collect
  • Separate consents to share
  • Signed authorizations to sell
  • Deletion requests and their completion

What a team does about it

  1. 1Capture each consent and authorization and file it under the person.
  2. 2Limit health documents to the roles that need them.
  3. 3Answer a request to see or delete with one search.
  4. 4Keep the audit trail that shows the deletion happened.

02 · Aerospace and defense in Seattle

The right revision, kept on your own network.

A customer asks for the first article inspection report on a part from a program that closed years ago. The report is found, but the drawing revision on file is not the one the part was built to.

  1. 1. Award

    Contract and flow-down clauses

    Kept with the program, with access limited to the people cleared to see it.

  2. 2. Buy

    Purchase order

    PO number, vendor and line items read so the order can be matched later.

  3. 3. Build

    Drawing and work instructions

    Every revision kept, with the one in force clearly marked.

  4. 4. Prove

    First article inspection and certificate of conformance

    Filed by part number and PO, so an auditor’s pick comes up in one search.

Where Ademero fits

  • CapturePoint 6. Reads and names documents on a Windows PC inside your network. Nothing has to be sent to an outside service to be read.
  • Content Central. Runs in the cloud or on your own servers, your choice, with permissions by document type and field, Active Directory and SAML sign-in, MFA and a full audit trail.
  • Cortexa. Our private AI platform, on servers you own, for programs whose documents may not leave the building. It is the AI inside CapturePoint 6 and Paige, and it connects to Content Central so AI can work inside your document processes.

Rules

AS9100
Everything in ISO 9001, plus what aviation, space and defense customers expect: first article inspection records, configuration control and records kept as long as you and your customer require.
DFARS 252.204-7012 and CMMC
If you hold controlled unclassified information under a Defense contract, the clause calls for the NIST SP 800-171 security requirements, and CMMC requirements are being phased into new contracts. Keeping documents on your own network helps; your own controls and assessment decide compliance.
ITAR
The International Traffic in Arms Regulations (22 CFR Parts 120 to 130) control who may see defense technical data such as drawings and specifications. Permissions by document type and field keep controlled files to the people allowed to see them.

Read next

03 · Technology companies in Seattle

Contracts and onboarding forms your systems can read.

A vendor contract renews on its own because the notice date lived only in a signed PDF in someone’s inbox. Nobody had read the term clause since the day it was signed.

  • CapturePoint 6. Reads agreements, offers and onboarding forms, and exports each PDF with its values to SharePoint, OneDrive, Google Drive, Dropbox, Nucleus One or folders.
  • Paige. For engineers: send documents in, get structured data back by webhook or SFTP, after Paige learns your documents from a few samples.
  • Cortexa. Our private AI platform, on servers you own: a private AI chat for your team, an AI API for your engineers, and custom AI tools our team builds around how you work.

Form I-9 retention, in short

Employers keep each Form I-9 for three years after the date of hire or one year after employment ends, whichever is later, and produce it for inspection on request. Filed with the hire date, each form can be kept for exactly its period.

Legal and HRExample document types and fields
Document typeFields it reads
Master Services AgreementCompany Name, Provider Name, Governing Law State
Mutual Non-Disclosure AgreementParty One Name, Party Two Name
Job OfferEmployer, Candidate, Position, Offered Compensation
Employment Eligibility VerificationEmployer Name, First Day of Employment, Document List

And 2 more document types.

Washington rules

What Washington law asks of your documents.

The state rules that most often touch Seattle paperwork in the industries above, in plain words. We describe what the software does; whether you comply is for you and your counsel, and laws change, so confirm the current text.

My Health My Data Act

Revised Code of Washington, Chapter 19.373 (in effect since 2024)

Applies to
Businesses of any size that collect consumer health data about Washington consumers, including fitness, wellness and app data that HIPAA does not cover. Information already covered by HIPAA is exempt.
What it asks
A published consumer health data privacy policy, consent before collecting and separate consent before sharing, a signed authorization before any sale, and the right to see and delete the data. Individuals can sue under the act.
What the software does
Signed consents and authorizations filed by person, permissions that limit who sees health documents, and deletion that is logged.

Washington breach notification

Revised Code of Washington, Section 19.255.010

Applies to
Businesses that own or license personal information about Washington residents.
What it asks
Notice to affected residents within 30 days of discovering a breach, and to the Attorney General when more than 500 are affected.
What the software does
An audit trail that shows which documents were opened, by whom and when.

How we work

How we work with teams in Seattle.

We have no office in Seattle. Ademero works remotely from Lakeland, Florida, and every meeting, pilot and training session runs online, Monday to Friday, 5 AM to 5 PM Pacific time.

Our hours in Seattle timeIn Seattle local time: Ademero, 5 AM to 5 PM; A typical office day, 8 AM to 5 PM.6 AM10 AM2 PM6 PMAdemero5 AM to 5 PMA typical office day8 AM to 5 PM
In Seattle time (Pacific). We work Monday to Friday, 8 AM to 8 PM Eastern.

What an engagement produces

  1. 01

    An assessment, in writing

    A map of your document streams: what arrives, from where, roughly how many, who touches each one and where its data has to land. Ranked by where AI pays off first, with the product that fits each and anything that touches Washington rules called out.

  2. 02

    A pilot on your documents

    We run a sample of your real logistics and freight documents through CapturePoint 6, with a job set up from a folder of your own samples. You see which fields it reads, what it sends to review and why, and where the files land.

  3. 03

    A scope and a quote

    What the rollout covers, which systems we connect, how your team is trained and how support works after go-live, priced for your project.

The first conversation is free. Prices come in the quote, for your scope.

Questions

What Seattle teams ask us.

Does My Health My Data apply to a company that is not in health care?

It can. The act covers consumer health data collected by businesses of any size, including fitness, wellness and app data that HIPAA does not reach. Consents, authorizations and deletion requests become documents you need to find by person.

Can CapturePoint 6 read commercial invoices for customs?

Yes. CapturePoint 6 reads commercial invoices with their line items, plus bills of lading, packing slips and load manifests. Importers keep entry records for five years.

When can we reach you from Seattle?

We work Monday to Friday, 8 AM to 8 PM Eastern, which is 5 AM to 5 PM in Seattle. We schedule meetings, pilots and training before 5 PM your time.

Bring one logistics and freight document stream. We will show you what AI does with it.

Tell us where the paperwork piles up. The first conversation is free, and you leave it knowing whether AI is worth a pilot.

Book a free consultation(863) 937-0272
Download free trial