Finding 1Control of documents
Rev B of a work instruction was still posted at the line two weeks after Rev C was released. Parts were built to the old torque value.
Manufacturing · Document control
Only the released revision on the floor. Every record behind every lot.
For quality managers and document controllers running ISO 9001, AS9100, IATF 16949 or FDA-regulated programs. Work instructions and drawings go out only after approval, certs are filed at the dock, and NCRs and CAPAs come back with one PO search when the auditor asks.
The people who keep the paper moving
Four desks touch the same lot. None of them see the whole file.
Receiving has the certs, quality has the NCR, AP has the invoice and document control has the drawing. Ademero puts them in one place, filed by the numbers each desk already uses.
- Document control specialist
- Routes every change to SOPs, work instructions and drawings for review, then hunts down the old revision in binders, kiosks and shared drives. The question they hear most: is this the current one?
- Quality manager
- Owns the quality manual, the CAPA log, the internal audit schedule and the registrar visit. Needs evidence on the table the moment an auditor picks a part number.
- Receiving inspector
- Checks material certs and certificates of conformance against the PO spec, writes the incoming inspection report, and tags anything that fails for the MRB cage.
- Buyer and AP clerk
- Lives in supplier POs, packing slips and invoices. Needs to know a lot is on hold before an invoice for it gets paid.
What goes wrong today
The findings nobody wants to read in the closing meeting.
Typical write-ups from registrar and customer audits. None of them are about bad parts. All of them are about paper that was in the wrong place.
Finding 2Control of records
The material cert for a sampled lot could not be produced during the audit. The receiving binder for that month had been moved to the AP office.
Finding 3Corrective action
A CAPA was closed with no evidence that the fix worked. The follow-up inspection reports existed, filed under a different supplier name.
Finding 4Nonconforming output
A supplier invoice was approved and paid while the same lot sat in quarantine waiting on an MRB decision.
Your paperwork, by name
One purchased lot leaves a trail of a dozen documents.
Each one is written by a different person, often on paper, and each one has to be found again by part, lot, supplier or PO. Content Central gives every document a type and the fields your plant searches by, so it files itself in the right place no matter who scanned it.
- SOPs and work instructions
- Drawings, specs and BOMs
- Engineering change orders
- Travelers and routers
- Certificates of conformance
- Material certs and mill test reports
- First article inspection reports
- Incoming and final inspection records
- NCRs and MRB dispositions
- CAPAs and supplier corrective actions
- Calibration certificates
- Training records and sign-offs
- Supplier POs, packing slips and invoices
The rules you are audited against
What each standard asks of your documents, and where Content Central does the work.
Your registrar certifies your quality system. Content Central is where its documents and records live, controlled and ready to show.
StandardWhat auditors look forHow Content Central keeps it
ISO 9001
What auditors look for
Clause 7.5: documents approved before they are issued, changes and the current revision identified, obsolete documents kept from unintended use, and records protected and retained.
How Content Central keeps it
Approval processes before release, check-out and check-in with full version history, permissions by document type, retention schedules and an audit trail on every file.
AS9100
What auditors look for
Everything in ISO 9001, plus what aviation, space and defense customers expect: first article inspection records, configuration control and records kept as long as you and your customer require.
How Content Central keeps it
First article and inspection reports filed by part and PO, every revision of a drawing kept, and retention set per document type, with any record kept indefinitely when a program needs it.
IATF 16949
What auditors look for
Records kept while the part is active for production and service, plus one calendar year, unless your customer or a regulator asks for longer.
How Content Central keeps it
A retention schedule per document type, and a per-document override to keep a program’s records for as long as it runs.
FDA 21 CFR Part 820 and Part 11
What auditors look for
Device makers keep controlled documents and quality records. Part 11 sets rules for electronic records and signatures: secure audit trails, limited access and signatures tied to the record.
How Content Central keeps it
Content Central keeps the controlled documents and the audit trail your validation team will examine: who viewed, changed and approved what, approvals confirmed with a PIN, and the approver’s signature stamped on the page.
A worked example
PO 7314: a bad batch of adhesive, from the dock to the audit.
Tuesday, 7:10 · Receiving
Four drums of structural adhesive arrive from Potter Chemicals on PO 7314. The receiving clerk scans the packing slip, material cert and certificate of conformance as one stack. CapturePoint 6 splits it, knows which page is which, reads the supplier and PO, and files all three under Manufacturing Quality, Potter Chemicals, PO 7314.
Tuesday, 10:30 · Incoming inspection
Three of twenty sampled containers read 9,400 to 9,650 cP against a spec of 11,000 plus or minus 1,000. The cert says 11,210. The inspector writes NCR-2026-032, quarantines the lot and files the report with the same PO.
Tuesday, 10:31 · Accounts payable
A workflow rule sees a new nonconformance report and emails AP with the PO number in the subject. The invoice for PO 7314 waits for the MRB decision instead of going out on Friday’s check run.
Thursday · Quality
CAPA-2026-007 goes through an approval process: the quality engineer, then the quality manager, each confirming with a PIN. The supplier’s corrective action arrives by email and is captured from the quality mailbox into the same PO.
Four months later · Surveillance audit
The auditor picks PO 7314. One search returns the CAPA, the certificate of conformance, the check, the incoming inspection report, the material cert and the NCR, across the quality and AP catalogs.
How Ademero fits your plant
A scanner at the dock. One controlled library behind it.
At receiving · CapturePoint 6
The stack off the truck files itself.
Windows software for the receiving PC and its scanner. Point it at a folder of your own certs, packing slips and inspection sheets and it sets up the job: document types, fields and file names. Its AI reads every page right on that PC.
- Splits a mixed stack and knows a cert from a packing slip
- Reads supplier, PO, lot and line items
- Flags an invoice line whose quantity times unit price does not match its amount
- Bills of lading, packing slips and delivery receipts, searchable by BOL, PRO or order number
- Learns from every confirmation; after steady use most documents need no review
- Files searchable PDFs with their values into Content Central, a folder or SharePoint
In quality, document control and AP · Content Central
Controlled documents, in the cloud or on your servers.
Document management that runs in the cloud or in your plant or data center, and opens in a browser. Edit a work instruction in Word, check it back in, and route it for approval before it reaches the floor.
- Check-out, check-in and every revision kept
- Approvals confirmed with a PIN, with the signature stamped on approval
- Each plant sees its own documents; corporate quality owns the masters
- Reminders before a document is due for periodic review
- Retention per document type, legal holds, and an audit trail of every view and change
- Supplier invoices to Epicor, Sage X3, Sage 50, Workday or QuickBooks after approval
Matching invoices to purchase orders? CapturePoint 6 reads the PO number from each invoice and the line items from both documents, and Content Central can group the PO, invoice and packing slip into one packet by PO number and show which one is missing. Value-by-value matching usually happens in your ERP.
Keep going
For your quality team
Guides
Since 2002, more than 1,000 organizations have run their documents on Ademero. Fortune 500 companies and government agencies review our security every year. Content Central keeps your controlled documents in the cloud or on servers you own, your choice.
Bring one work instruction and one stack from receiving.
In a free live demo we set up a document type for your work instructions, route one through approval, and file your certs by supplier and PO while you watch.