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AI consulting · New York, NY

AI consulting for New York lenders, media companies and practices.

Loan files, signed releases and claims, read by AI and filed where your team can find them, with the SHIELD Act and the DFS Cybersecurity Regulation in mind.

Book a free consultationStart with banking and lending

Remote from Lakeland, Florida. The first conversation is free.

A appearance release read into fieldsA appearance release with four highlighted lines, and an arrow to a card of the values read from it: Person: Signed; Project: Season 2; Uses: All media; Term: Perpetual.Appearance releasePersonSignedProjectSeason 2UsesAll mediaTermPerpetual
A appearance release on a New York desk, read into values a system can use.

New York, New York

What New York paperwork has in common: someone will ask to see it.

Banks and lenders answer to examiners and investors, media companies to the people in their footage, and practices to payers and patients. Two state rules shape how those documents are kept: the SHIELD Act, for any business holding New Yorkers’ private information, and the DFS Cybersecurity Regulation, for banks, insurers and other companies the Department of Financial Services licenses.

  1. 01Banking and lendingLoan processors and closers, Post-closing and quality control, Branch operations
  2. 02Media and entertainmentBusiness and legal affairs, Clearance coordinators, Production accountants
  3. 03HealthcareRevenue cycle and billing managers, Health information management staff, Practice administrators

01 · Banking and lending in New York

A complete loan file before it goes to underwriting.

What goes wrong todayA loan file goes to underwriting without the borrower’s second pay statement. It comes back with a condition, the processor chases the borrower again, and the closing date slips.

Who handles it: Loan processors and closers, Post-closing and quality control, Branch operations, Compliance officers.

MortgageExample document types and fields
Document typeFields it reads
Loan ApplicationLoan Number, Borrower Name, Lender
Loan EstimateLoan ID, Interest Rate, Estimated Closing Costs, Estimated Cash to Close
Closing DisclosureLoan ID, Borrower, Cash to Close, Interest Rate
Pay StatementEmployee, Employer, Pay Date, Gross Pay, Net Pay
Wage and Tax StatementEmployee Name, Employer Name, Wages, Tax Year
Verification of EmploymentEmployer Name, Requesting Organization
Account StatementStatement Issuer, Account Holder, Closing Balance
Appraisal ReportParcel Number, Client

Where Ademero fits

  • CapturePoint 6. Splits a scanned loan package into its documents, names each one and reads the values a processor would otherwise key, on a PC at the branch or in operations.
  • Content Central. Keeps the loan file in the cloud or on your own servers, with a retention schedule per document type, versions, and an audit trail examiners can follow.

Rules this paperwork lives under

GLBA Safeguards Rule
Non-bank lenders and brokers follow the FTC version (16 CFR Part 314): a written information security program, multi-factor sign-in, and disposal of customer information no later than two years after it was last used unless you have a reason to keep it. Banks follow the interagency guidelines. Content Central supports MFA, permissions and retention schedules that clear documents on time.
Regulation Z (TRID) record keeping
Lenders keep evidence of compliance for the Loan Estimate for three years after closing and the Closing Disclosure for five. Each can be its own document type with its own retention period.

Read next

Book a Content Central demo

If DFS licenses you

Part 500 turns security into paperwork you have to keep.

Banks, insurers and other companies licensed by the New York Department of Financial Services file with the department every year by April 15, and the regulation asks for disposal policies for nonpublic information you no longer need. The evidence behind that filing is documents: policies, access reviews, risk assessments and records of what was disposed of and when.

We describe what the software does. Whether a New York business complies is for it and its counsel to decide.

The paperwork it creates

  • Cybersecurity policies and their approvals
  • Access reviews
  • Risk assessments
  • Disposal records for nonpublic information

What a team does about it

  1. 1Keep policies in Content Central with approvals and every version.
  2. 2Limit access by document type and field, with multi-factor sign-in.
  3. 3Set retention per document type, so nonpublic information is disposed of on schedule.
  4. 4Filter the audit trail by user and date when the filing needs evidence.

02 · Media and entertainment in New York

Find the release before the clip goes out.

A clip is cut into a trailer, then someone asks whether the appearance release covers advertising. The signed release is in a box from a production that wrapped two years ago.

  • Business and legal affairs

    Talent agreements, licensing deals, option agreements and NDAs

  • Clearances

    Appearance releases, location agreements, music and footage licenses

  • Production accounting

    Vendor invoices, W-9s, timesheets and crew start paperwork

  • Rights and royalties

    Royalty statements, rights grants and term sheets

Where Ademero fits

  • CapturePoint 6. Splits a crew start packet into its forms and reads timesheets, withholding certificates, NDAs and agreements.
  • Content Central. Finds a release by the performer’s name or any word in it, sends agreements out for e-signature, and keeps rights documents for as long as the rights run.

Rules

Contracts that outlive the production
Licenses, releases and royalty terms often run for years after a show wraps. Retention per document type, with any agreement kept indefinitely, keeps the paper that proves the rights.

Read next

03 · Healthcare in New York

Win the appeal with the papers you already have.

A denial arrives by fax. The claim, the explanation of benefits and the referral that would win the appeal sit in three different places, and the appeal window keeps running while someone looks.

  • CapturePoint 6. Reads claims, EOBs, remittances and referrals on a Windows PC in your office, so patient information is not sent to an outside service to be read.
  • Content Central. Keeps the patient and claim record in the cloud or on your own servers, with permissions by document type and field and an audit trail of every view.

HIPAA Security Rule, in short

Asks for access controls and audit controls on electronic patient information. Content Central limits who sees each document type and logs logins, searches, views and deletes. Ademero signs Business Associate Agreements.

Healthcare RCMExample document types and fields
Document typeFields it reads
Health Insurance ClaimInsured, Patient, Payer, Billing Provider NPI, Total Charges
Explanation of BenefitsStatement Date, Member ID, Plan Name, Patient Responsibility
Provider Remittance AdvicePayer, Payment Reference, Payment Date, Payee NPI, Payment Amount
Specialist Referral AuthorizationReferral Number, Patient Name, Referring Provider Name, Referred To

And 2 more document types.

New York rules

What New York law asks of your documents.

The state rules that most often touch New York paperwork in the industries above, in plain words. We describe what the software does; whether you comply is for you and your counsel, and laws change, so confirm the current text.

New York SHIELD Act

New York General Business Law, Sections 899-aa and 899-bb

Applies to
Any business that owns or licenses computerized private information of a New York resident, wherever the business is.
What it asks
Reasonable administrative, technical and physical safeguards, including disposing of private information within a reasonable time after it is no longer needed, and notice to affected residents after a breach.
What the software does
Permissions, multi-factor sign-in and an audit trail on every document, and retention schedules that dispose of records on time.

NYDFS Cybersecurity Regulation

23 NYCRR Part 500

Applies to
Banks, insurers and other financial services companies licensed or chartered by the New York Department of Financial Services.
What it asks
A cybersecurity program and policies, multi-factor authentication, limited access, an annual filing with the department by April 15, and policies for the secure disposal of nonpublic information that is no longer needed.
What the software does
Multi-factor sign-in, permissions by document type and field, an audit trail you can filter by user and date, and retention schedules for disposal.

Right of publicity

New York Civil Rights Law, Sections 50 and 51

Applies to
Anyone using a living person’s name, portrait, picture or voice for advertising or trade in New York.
What it asks
Written consent from the person first.
What the software does
Signed releases filed by the person’s name and the project, found in one search when a clip is reused.

How we work

How we work with teams in New York.

We have no office in New York. Ademero works remotely from Lakeland, Florida, and every meeting, pilot and training session runs online, Monday to Friday, 8 AM to 8 PM Eastern time.

Our hours in New York timeIn New York local time: Ademero, 8 AM to 8 PM; A typical office day, 8 AM to 5 PM.6 AM10 AM2 PM6 PMAdemero8 AM to 8 PMA typical office day8 AM to 5 PM
In New York time (Eastern). We work Monday to Friday, 8 AM to 8 PM Eastern.

What an engagement produces

  1. 01

    An assessment, in writing

    A map of your document streams: what arrives, from where, roughly how many, who touches each one and where its data has to land. Ranked by where AI pays off first, with the product that fits each and anything that touches New York rules called out.

  2. 02

    A pilot on your documents

    We run a sample of your real banking and lending documents through CapturePoint 6, with a job set up from a folder of your own samples. You see which fields it reads, what it sends to review and why, and where the files land.

  3. 03

    A scope and a quote

    What the rollout covers, which systems we connect, how your team is trained and how support works after go-live, priced for your project.

The first conversation is free. Prices come in the quote, for your scope.

Questions

What New York teams ask us.

Does the SHIELD Act apply if our company is not based in New York?

It can. The SHIELD Act reaches any business that owns or licenses computerized private information of a New York resident, wherever the business is. We do not give legal advice, but the assessment lists which of your document streams hold that information and where they are stored today.

Can the AI help with our annual Part 500 filing?

Not with the filing itself. What it changes is the evidence behind it: documents in one system with permissions by type and field, multi-factor sign-in, retention schedules for disposal and an audit trail you can filter by user and date. Whether that satisfies Part 500 is for your CISO and counsel.

We need signed releases for anyone in our footage. Can CapturePoint 6 read them?

CapturePoint 6 sets up a job for releases from a folder of your own samples, the same way it sets up any job. The pilot shows the fields it reads from your releases before you commit to anything.

Are you in New York?

No. Ademero works remotely from Lakeland, Florida, Monday to Friday from 8 AM to 8 PM Eastern, which is New York time. Meetings, the pilot and training all run online.

Bring one banking and lending document stream. We will show you what AI does with it.

Tell us where the paperwork piles up. The first conversation is free, and you leave it knowing whether AI is worth a pilot.

Book a free consultation(863) 937-0272