Skip to content

AI consulting · Dallas, TX

AI consulting for Dallas lenders, real estate firms and corporate back offices.

Loan packages split and read, transaction files kept whole, contracts and onboarding forms turned into data your systems can use, under Texas privacy law.

Book a free consultationStart with banking and lending

Remote from Lakeland, Florida. The first conversation is free.

A loan file checked document by documentA loan file lists five documents. Four are read and filed; Pay statement, month 2 is missing and flagged before the file moves on.Loan fileLoan applicationReadPay statement, month 1Read!Pay statement, month 2MissingWage and tax statementReadAccount statementRead
A loan file for a Dallas team: what is in, and what is missing, before it moves on.

Dallas, Texas

Dallas is a headquarters town, and headquarters run on paper.

Banks and mortgage lenders, real estate and property management firms, and the finance, HR and legal departments of companies based across North Texas all handle documents that someone has to read and file. Texas privacy law has no revenue threshold, so mid-size firms are covered too, unless a federal rule like GLBA already covers them.

  1. 01Banking and lendingLoan processors and closers, Post-closing and quality control, Branch operations
  2. 02Real estateTransaction coordinators, Property managers, Escrow and title officers
  3. 03Technology companiesFinance operations, People operations, Legal and contract managers

01 · Banking and lending in Dallas

A complete loan file before it goes to underwriting.

What goes wrong todayA loan file goes to underwriting without the borrower’s second pay statement. It comes back with a condition, the processor chases the borrower again, and the closing date slips.

Who handles it: Loan processors and closers, Post-closing and quality control, Branch operations, Compliance officers.

MortgageExample document types and fields
Document typeFields it reads
Loan ApplicationLoan Number, Borrower Name, Lender
Loan EstimateLoan ID, Interest Rate, Estimated Closing Costs, Estimated Cash to Close
Closing DisclosureLoan ID, Borrower, Cash to Close, Interest Rate
Pay StatementEmployee, Employer, Pay Date, Gross Pay, Net Pay
Wage and Tax StatementEmployee Name, Employer Name, Wages, Tax Year
Verification of EmploymentEmployer Name, Requesting Organization
Account StatementStatement Issuer, Account Holder, Closing Balance
Appraisal ReportParcel Number, Client

Where Ademero fits

  • CapturePoint 6. Splits a scanned loan package into its documents, names each one and reads the values a processor would otherwise key, on a PC at the branch or in operations.
  • Content Central. Keeps the loan file in the cloud or on your own servers, with a retention schedule per document type, versions, and an audit trail examiners can follow.

Rules this paperwork lives under

GLBA Safeguards Rule
Non-bank lenders and brokers follow the FTC version (16 CFR Part 314): a written information security program, multi-factor sign-in, and disposal of customer information no later than two years after it was last used unless you have a reason to keep it. Banks follow the interagency guidelines. Content Central supports MFA, permissions and retention schedules that clear documents on time.
Regulation Z (TRID) record keeping
Lenders keep evidence of compliance for the Loan Estimate for three years after closing and the Closing Disclosure for five. Each can be its own document type with its own retention period.

Read next

Book a Content Central demo

Texas rules

What Texas law asks of your documents.

The state rules that most often touch Dallas paperwork in the industries above, in plain words. We describe what the software does; whether you comply is for you and your counsel, and laws change, so confirm the current text.

Texas Data Privacy and Security Act

Texas Business and Commerce Code, Chapter 541 (in effect since July 1, 2024)

Applies to
Businesses that do business in Texas or serve Texans and process personal data, unless they are small businesses as the U.S. Small Business Administration defines them. There is no revenue threshold.
What it asks
People can ask to see, correct, delete or get a copy of their personal data, and you answer within 45 days. Sensitive data needs consent, and some processing needs a data protection assessment.
What the software does
Full-text search finds every document that names a person, and permissions and retention schedules control who sees it and when it is deleted.

Identity Theft Enforcement and Protection Act

Texas Business and Commerce Code, Chapter 521

Applies to
Any business that collects or keeps sensitive personal information about Texans.
What it asks
Reasonable procedures to protect sensitive personal information, destruction of customer records you will not keep, and notice to affected people after a breach, plus the Attorney General when 250 or more Texans are affected.
What the software does
Permissions by document type and field, multi-factor sign-in, an audit trail, and retention schedules with a destruction schedule.

02 · Real estate in Dallas

One file per deal or property, found by address.

A deal closes, and months later someone asks for the signed seller disclosure. The transaction file is split between an agent’s email, a shared drive and a box in the back office.

  • Brokerage

    Listing agreements, purchase contracts, seller disclosures, addenda and commission paperwork

  • Property management

    Leases, rental applications, move-in inspections, vendor invoices, W-9s and utility bills for vacant units

  • Title and escrow

    Closing disclosures, payoff letters, recorded deeds and wire instructions

Where Ademero fits

  • CapturePoint 6. Reads vendor W-9s (taxpayer name, business name, tax classification) and utility statements (account number, statement date, payment due), with a job set up from a folder of your own samples.
  • Content Central. Keeps each transaction or property file together, sends documents out for e-signature, and finds any document by address or any word in it.

Rules

Your state’s broker record rules
Most state real estate commissions set how long a broker keeps transaction records. A retention schedule per document type keeps each record for the period your state requires.

Read next

03 · Technology companies in Dallas

Contracts and onboarding forms your systems can read.

A vendor contract renews on its own because the notice date lived only in a signed PDF in someone’s inbox. Nobody had read the term clause since the day it was signed.

  • CapturePoint 6. Reads agreements, offers and onboarding forms, and exports each PDF with its values to SharePoint, OneDrive, Google Drive, Dropbox, Nucleus One or folders.
  • Paige. For engineers: send documents in, get structured data back by webhook or SFTP, after Paige learns your documents from a few samples.
  • Cortexa. Our private AI platform, on servers you own: a private AI chat for your team, an AI API for your engineers, and custom AI tools our team builds around how you work.

Form I-9 retention, in short

Employers keep each Form I-9 for three years after the date of hire or one year after employment ends, whichever is later, and produce it for inspection on request. Filed with the hire date, each form can be kept for exactly its period.

Legal and HRExample document types and fields
Document typeFields it reads
Master Services AgreementCompany Name, Provider Name, Governing Law State
Mutual Non-Disclosure AgreementParty One Name, Party Two Name
Job OfferEmployer, Candidate, Position, Offered Compensation
Employment Eligibility VerificationEmployer Name, First Day of Employment, Document List

And 2 more document types.

How we work

How we work with teams in Dallas.

We have no office in Dallas. Ademero works remotely from Lakeland, Florida, and every meeting, pilot and training session runs online, Monday to Friday, 7 AM to 7 PM Central time.

Our hours in Dallas timeIn Dallas local time: Ademero, 7 AM to 7 PM; A typical office day, 8 AM to 5 PM.6 AM10 AM2 PM6 PMAdemero7 AM to 7 PMA typical office day8 AM to 5 PM
In Dallas time (Central). We work Monday to Friday, 8 AM to 8 PM Eastern.

What an engagement produces

  1. 01

    An assessment, in writing

    A map of your document streams: what arrives, from where, roughly how many, who touches each one and where its data has to land. Ranked by where AI pays off first, with the product that fits each and anything that touches Texas rules called out.

  2. 02

    A pilot on your documents

    We run a sample of your real banking and lending documents through CapturePoint 6, with a job set up from a folder of your own samples. You see which fields it reads, what it sends to review and why, and where the files land.

  3. 03

    A scope and a quote

    What the rollout covers, which systems we connect, how your team is trained and how support works after go-live, priced for your project.

The first conversation is free. Prices come in the quote, for your scope.

Questions

What Dallas teams ask us.

Does the Texas Data Privacy and Security Act apply to a lender?

A financial institution subject to the Gramm-Leach-Bliley Act is exempt from it at the institution level, but GLBA’s own Safeguards Rule applies. Affiliates and other businesses may still be covered. Your counsel decides; we show you where personal information sits in your documents.

How long do we keep Loan Estimates and Closing Disclosures?

Regulation Z asks lenders to keep evidence of compliance for the Loan Estimate for three years after closing and the Closing Disclosure for five. Each can be its own document type with its own retention period.

Can our engineers get the data through an API?

Yes. Paige delivers data by download, SFTP or webhook, and Cortexa offers an OpenAI-compatible API on servers you own. CapturePoint 6 exports to folders with a data file of every value, or to Content Central, SharePoint, OneDrive, Google Drive, Dropbox or Nucleus One.

Bring one banking and lending document stream. We will show you what AI does with it.

Tell us where the paperwork piles up. The first conversation is free, and you leave it knowing whether AI is worth a pilot.

Book a free consultation(863) 937-0272