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AI consulting · San Diego, CA

AI consulting for San Diego labs, defense suppliers and hotels.

Certificates of analysis and batch records, controlled drawings and first article reports, hotel invoices: read by AI, on your own network where it has to be.

Book a free consultationStart with life sciences

Remote from Lakeland, Florida. The first conversation is free.

One paper trail, tied together by its numbersFive documents in order: Certificate of analysis (Lot A-118), Material release (Lot A-118), Batch record (SOP rev 4), Deviation (Batch 0412), Batch release (Batch 0412). A line runs through them; the last one is done.Certificate of analysisLot A-118Material releaseLot A-118Batch recordSOP rev 4DeviationBatch 0412Batch releaseBatch 0412
The paper trail a San Diego auditor picks: every document tied by its number, every revision kept.
Top industries on this page
California rules covered
California Consumer Privacy Act, as amended by the CPRA · California reasonable security and records disposal · Confidentiality of Medical Information Act · Personnel files and payroll records
Our hours in San Diego
Monday to Friday, 5 AM to 5 PM Pacific time

01 · Life sciences in San Diego

The certificate behind every batch, in one search.

What goes wrong todayAn inspector asks for the certificate of analysis behind a released batch. It was emailed by the supplier, printed, initialed, and filed in a binder that left with the person who signed it.

Who handles it: QA and document control, Regulatory affairs, Clinical operations, Supply chain and AP.

  1. 1. Receive

    Supplier certificate of analysis

    Captured from the quality mailbox or scanned, and filed by supplier, material and lot.

  2. 2. Release

    Incoming material release

    Routed for approval, each approver confirming with a PIN.

  3. 3. Make

    Batch record

    Kept with every revision of the SOP it was run under.

  4. 4. Investigate

    Deviation and CAPA

    Linked to the batch, so the whole story comes up in one search.

Where Ademero fits

  • CapturePoint 6. Scans and splits paper batch records and supplier documents on a PC in the lab or warehouse, with searchable PDF and optional PDF/A output.
  • Content Central. Keeps controlled documents and the audit trail your validation team will examine: who viewed, changed and approved what, approvals confirmed with a PIN, and the approver’s signature stamped on the page.

Rules this paperwork lives under

FDA 21 CFR Part 11
Sets rules for electronic records and signatures: secure audit trails, limited access and signatures tied to the record. Your validation decides how a system is used under Part 11.
FDA 21 CFR Part 211 and Part 820
Drug makers keep batch production records at least one year after the batch’s expiration date; device makers keep controlled documents and quality records. Retention schedules per document type keep each record for its period.

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San Diego, California

Labs, ships and visitors: San Diego’s paperwork is unusually strict.

San Diego has one of the country’s larger life sciences clusters, a large Navy presence and the defense contractors around it, and a visitor economy along its coast. The labs answer to the FDA, the defense suppliers to their contracts and the export rules, and everyone in California to the CCPA. Much of this paperwork may not leave the building, which decides which AI can touch it.

  1. 01Life sciencesQA and document control, Regulatory affairs, Clinical operations
  2. 02Aerospace and defenseQuality engineers, Document controllers, Contracts administrators
  3. 03Hospitality and tourismProperty controllers and AP, Sales and event managers, HR and onboarding

02 · Aerospace and defense in San Diego

The right revision, kept on your own network.

A customer asks for the first article inspection report on a part from a program that closed years ago. The report is found, but the drawing revision on file is not the one the part was built to.

  1. 1. Award

    Contract and flow-down clauses

    Kept with the program, with access limited to the people cleared to see it.

  2. 2. Buy

    Purchase order

    PO number, vendor and line items read so the order can be matched later.

  3. 3. Build

    Drawing and work instructions

    Every revision kept, with the one in force clearly marked.

  4. 4. Prove

    First article inspection and certificate of conformance

    Filed by part number and PO, so an auditor’s pick comes up in one search.

Where Ademero fits

  • CapturePoint 6. Reads and names documents on a Windows PC inside your network. Nothing has to be sent to an outside service to be read.
  • Content Central. Runs in the cloud or on your own servers, your choice, with permissions by document type and field, Active Directory and SAML sign-in, MFA and a full audit trail.
  • Cortexa. Our private AI platform, on servers you own, for programs whose documents may not leave the building. It is the AI inside CapturePoint 6 and Paige, and it connects to Content Central so AI can work inside your document processes.

Rules

AS9100
Everything in ISO 9001, plus what aviation, space and defense customers expect: first article inspection records, configuration control and records kept as long as you and your customer require.
DFARS 252.204-7012 and CMMC
If you hold controlled unclassified information under a Defense contract, the clause calls for the NIST SP 800-171 security requirements, and CMMC requirements are being phased into new contracts. Keeping documents on your own network helps; your own controls and assessment decide compliance.
ITAR
The International Traffic in Arms Regulations (22 CFR Parts 120 to 130) control who may see defense technical data such as drawings and specifications. Permissions by document type and field keep controlled files to the people allowed to see them.

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California rules

What California law asks of your documents.

The state rules that most often touch San Diego paperwork in the industries above, in plain words. We describe what the software does; whether you comply is for you and your counsel, and laws change, so confirm the current text.

California Consumer Privacy Act, as amended by the CPRA

California Civil Code, Section 1798.100 and following

Applies to
For-profit businesses that do business in California and pass one test: annual revenue above the inflation-adjusted threshold (first set at $25 million), buying, selling or sharing personal information of 100,000 or more consumers or households, or earning half their revenue from selling or sharing it. Employee and job applicant data is covered too.
What it asks
People can ask to know, delete and correct their information, opt out of its sale or sharing, and limit use of sensitive information. Businesses answer within 45 days. Regulations adopted in 2025 add risk assessments, cybersecurity audits and rules for automated decision-making, phasing in from 2026.
What the software does
Full-text search finds every document that names a person, including HR files. Permissions, retention schedules and an audit trail control who sees it and when it goes.

California reasonable security and records disposal

California Civil Code, Sections 1798.81 and 1798.81.5

Applies to
Businesses that own, license or keep personal information about California residents.
What it asks
Reasonable security for personal information, and records with personal information destroyed when you no longer keep them, by shredding, erasing or otherwise making them unreadable.
What the software does
Retention schedules with a destruction schedule, and a list of documents due for removal before they go.

Confidentiality of Medical Information Act

California Civil Code, Section 56 and following

Applies to
Healthcare providers, health plans, their contractors, and some businesses that keep medical information.
What it asks
Medical information is not disclosed without the patient’s authorization, except as the law allows.
What the software does
Permissions by document type and field keep medical documents to the people who need them, and the audit trail shows every view.

Personnel files and payroll records

California Labor Code, Sections 226 and 1198.5

Applies to
California employers.
What it asks
Current and former employees can ask to inspect or copy their personnel records, and the employer complies within 30 days. Copies of itemized wage statements are kept at least three years.
What the software does
HR documents filed by employee come up in one search, so a request is answered from one place, and timesheets and wage records keep their own retention period.

03 · Hospitality and tourism in San Diego

Match the credit memo before the check run.

A food vendor’s credit memo is lost in the general manager’s inbox, and the full invoice gets paid on the next check run.

  • CapturePoint 6. Reads invoices, credit memos and W-9s, so a credit memo is matched to its invoice before payment.
  • Content Central. Routes invoices for approval by property, keeps group contracts searchable, and holds HR files with their own permissions.

Form I-9 retention, in short

Each Form I-9 is kept for three years after hire or one year after employment ends, whichever is later. Seasonal turnover makes that schedule easy to lose track of without retention per document.

  • Accounting

    Vendor invoices, purchase orders, credit memos and W-9s

  • Sales and events

    Group contracts, event agreements and banquet event orders

  • People

    Seasonal hiring packets, I-9s, withholding certificates and timesheets

  • Engineering

    Maintenance records, inspection reports and service contracts

How we work

How we work with teams in San Diego.

We have no office in San Diego. Ademero works remotely from Lakeland, Florida, and every meeting, pilot and training session runs online, Monday to Friday, 5 AM to 5 PM Pacific time.

Our hours in San Diego timeIn San Diego local time: Ademero, 5 AM to 5 PM; A typical office day, 8 AM to 5 PM.6 AM10 AM2 PM6 PMAdemero5 AM to 5 PMA typical office day8 AM to 5 PM
In San Diego time (Pacific). We work Monday to Friday, 8 AM to 8 PM Eastern.

What an engagement produces

  1. 01

    An assessment, in writing

    A map of your document streams: what arrives, from where, roughly how many, who touches each one and where its data has to land. Ranked by where AI pays off first, with the product that fits each and anything that touches California rules called out.

  2. 02

    A pilot on your documents

    We set CapturePoint 6 up from a folder of your own life sciences documents, or show Content Central with them filed the way you work. You see which fields it reads, what it sends to review and why, and where the files land.

  3. 03

    A scope and a quote

    What the rollout covers, which systems we connect, how your team is trained and how support works after go-live, priced for your project.

The first conversation is free. Prices come in the quote, for your scope.

Questions

What San Diego teams ask us.

Our documents cannot leave our network. Can we still use AI on them?

Yes. CapturePoint 6 reads on a Windows PC inside your network, Content Central runs in the cloud or on your own servers, your choice, and Cortexa runs AI on servers you own. Paige runs in the cloud, so we only propose it where the cloud is allowed.

Does Part 11 mean we cannot use AI on batch records?

No. Part 11 sets rules for electronic records and signatures: secure audit trails, limited access and signatures tied to the record. Using AI to scan and file a batch record does not change that; your validation decides how the system is used.

What do California’s new automated decision-making rules mean for document AI?

California’s 2025 regulations target technology that makes significant decisions about people. Reading a certificate of analysis or filing an invoice is not that. If a project would score or rank people, the assessment flags it for your counsel before anything is built.

Bring one life sciences document stream. We will show you what AI does with it.

Tell us where the paperwork piles up. The first conversation is free, and you leave it knowing whether AI is worth a pilot.

Book a free consultation(863) 937-0272