Skip to content

AI consulting · San Francisco, CA

AI consulting for San Francisco tech, finance and property firms.

Contracts and onboarding packets, account and loan documents, leases and closing files: turned into data your systems can use, with the CCPA in mind.

Book a free consultationStart with technology companies

Remote from Lakeland, Florida. The first conversation is free.

A master services agreement read into fieldsA master services agreement with four highlighted lines, and an arrow to a card of the values read from it: Provider: Northwind; Governing law: California; Term: 36 months; Notice: 90 days.Master services agreementProviderNorthwindGoverning lawCaliforniaTerm36 monthsNotice90 days
A master services agreement on a San Francisco desk, read into values a system can use.
Top industries on this page
California rules covered
California Consumer Privacy Act, as amended by the CPRA · California reasonable security and records disposal · Personnel files and payroll records
Our hours in San Francisco
Monday to Friday, 5 AM to 5 PM Pacific time

San Francisco, California

Software, money and property, all on contracts.

San Francisco’s documents are agreements and onboarding packets at software companies, account and loan files at banks, lenders and investment firms, and leases and closing files at property firms. Engineers here usually want the data by API, finance wants it in the ledger, and the CCPA wants every document that names a person to be findable.

  1. 01Technology companiesFinance operations, People operations, Legal and contract managers
  2. 02Banking and lendingLoan processors and closers, Post-closing and quality control, Branch operations
  3. 03Real estateTransaction coordinators, Property managers, Escrow and title officers

01 · Technology companies in San Francisco

Contracts and onboarding forms your systems can read.

What goes wrong todayA vendor contract renews on its own because the notice date lived only in a signed PDF in someone’s inbox. Nobody had read the term clause since the day it was signed.

Who handles it: Finance operations, People operations, Legal and contract managers, Engineers building integrations.

Legal and HRExample document types and fields
Document typeFields it reads
Master Services AgreementCompany Name, Provider Name, Governing Law State
Mutual Non-Disclosure AgreementParty One Name, Party Two Name
Job OfferEmployer, Candidate, Position, Offered Compensation
Employment Eligibility VerificationEmployer Name, First Day of Employment, Document List
Withholding CertificateEmployee Name, Filing Status, Employer Name
Benefits EnrollmentEmployee Name, Employer Name

Where Ademero fits

  • CapturePoint 6. Reads agreements, offers and onboarding forms, and exports each PDF with its values to SharePoint, OneDrive, Google Drive, Dropbox, Nucleus One or folders.
  • Paige. For engineers: send documents in, get structured data back by webhook or SFTP, after Paige learns your documents from a few samples.
  • Cortexa. Our private AI platform, on servers you own: a private AI chat for your team, an AI API for your engineers, and custom AI tools our team builds around how you work.

Rules this paperwork lives under

Form I-9 retention
Employers keep each Form I-9 for three years after the date of hire or one year after employment ends, whichever is later, and produce it for inspection on request. Filed with the hire date, each form can be kept for exactly its period.

Read next

Book a free consultation

02 · Banking and lending in San Francisco

A complete loan file before it goes to underwriting.

A loan file goes to underwriting without the borrower’s second pay statement. It comes back with a condition, the processor chases the borrower again, and the closing date slips.

MortgageExample document types and fields
Document typeFields it reads
Loan ApplicationLoan Number, Borrower Name, Lender
Loan EstimateLoan ID, Interest Rate, Estimated Closing Costs, Estimated Cash to Close
Closing DisclosureLoan ID, Borrower, Cash to Close, Interest Rate
Pay StatementEmployee, Employer, Pay Date, Gross Pay, Net Pay
Wage and Tax StatementEmployee Name, Employer Name, Wages, Tax Year
Verification of EmploymentEmployer Name, Requesting Organization
Account StatementStatement Issuer, Account Holder, Closing Balance
Appraisal ReportParcel Number, Client

Where Ademero fits

  • CapturePoint 6. Splits a scanned loan package into its documents, names each one and reads the values a processor would otherwise key, on a PC at the branch or in operations.
  • Content Central. Keeps the loan file in the cloud or on your own servers, with a retention schedule per document type, versions, and an audit trail examiners can follow.

Rules

GLBA Safeguards Rule
Non-bank lenders and brokers follow the FTC version (16 CFR Part 314): a written information security program, multi-factor sign-in, and disposal of customer information no later than two years after it was last used unless you have a reason to keep it. Banks follow the interagency guidelines. Content Central supports MFA, permissions and retention schedules that clear documents on time.
Regulation Z (TRID) record keeping
Lenders keep evidence of compliance for the Loan Estimate for three years after closing and the Closing Disclosure for five. Each can be its own document type with its own retention period.

Read next

California rules

What California law asks of your documents.

The state rules that most often touch San Francisco paperwork in the industries above, in plain words. We describe what the software does; whether you comply is for you and your counsel, and laws change, so confirm the current text.

California Consumer Privacy Act, as amended by the CPRA

California Civil Code, Section 1798.100 and following

Applies to
For-profit businesses that do business in California and pass one test: annual revenue above the inflation-adjusted threshold (first set at $25 million), buying, selling or sharing personal information of 100,000 or more consumers or households, or earning half their revenue from selling or sharing it. Employee and job applicant data is covered too.
What it asks
People can ask to know, delete and correct their information, opt out of its sale or sharing, and limit use of sensitive information. Businesses answer within 45 days. Regulations adopted in 2025 add risk assessments, cybersecurity audits and rules for automated decision-making, phasing in from 2026.
What the software does
Full-text search finds every document that names a person, including HR files. Permissions, retention schedules and an audit trail control who sees it and when it goes.

California reasonable security and records disposal

California Civil Code, Sections 1798.81 and 1798.81.5

Applies to
Businesses that own, license or keep personal information about California residents.
What it asks
Reasonable security for personal information, and records with personal information destroyed when you no longer keep them, by shredding, erasing or otherwise making them unreadable.
What the software does
Retention schedules with a destruction schedule, and a list of documents due for removal before they go.

Personnel files and payroll records

California Labor Code, Sections 226 and 1198.5

Applies to
California employers.
What it asks
Current and former employees can ask to inspect or copy their personnel records, and the employer complies within 30 days. Copies of itemized wage statements are kept at least three years.
What the software does
HR documents filed by employee come up in one search, so a request is answered from one place, and timesheets and wage records keep their own retention period.

03 · Real estate in San Francisco

One file per deal or property, found by address.

A deal closes, and months later someone asks for the signed seller disclosure. The transaction file is split between an agent’s email, a shared drive and a box in the back office.

  • CapturePoint 6. Reads vendor W-9s (taxpayer name, business name, tax classification) and utility statements (account number, statement date, payment due), with a job set up from a folder of your own samples.
  • Content Central. Keeps each transaction or property file together, sends documents out for e-signature, and finds any document by address or any word in it.

Your state’s broker record rules, in short

Most state real estate commissions set how long a broker keeps transaction records. A retention schedule per document type keeps each record for the period your state requires.

  • Brokerage

    Listing agreements, purchase contracts, seller disclosures, addenda and commission paperwork

  • Property management

    Leases, rental applications, move-in inspections, vendor invoices, W-9s and utility bills for vacant units

  • Title and escrow

    Closing disclosures, payoff letters, recorded deeds and wire instructions

How we work

How we work with teams in San Francisco.

We have no office in San Francisco. Ademero works remotely from Lakeland, Florida, and every meeting, pilot and training session runs online, Monday to Friday, 5 AM to 5 PM Pacific time.

Our hours in San Francisco timeIn San Francisco local time: Ademero, 5 AM to 5 PM; A typical office day, 8 AM to 5 PM.6 AM10 AM2 PM6 PMAdemero5 AM to 5 PMA typical office day8 AM to 5 PM
In San Francisco time (Pacific). We work Monday to Friday, 8 AM to 8 PM Eastern.

What an engagement produces

  1. 01

    An assessment, in writing

    A map of your document streams: what arrives, from where, roughly how many, who touches each one and where its data has to land. Ranked by where AI pays off first, with the product that fits each and anything that touches California rules called out.

  2. 02

    A pilot on your documents

    We run a sample of your real technology companies documents through CapturePoint 6, with a job set up from a folder of your own samples. You see which fields it reads, what it sends to review and why, and where the files land.

  3. 03

    A scope and a quote

    What the rollout covers, which systems we connect, how your team is trained and how support works after go-live, priced for your project.

The first conversation is free. Prices come in the quote, for your scope.

Questions

What San Francisco teams ask us.

We want the data by API, not in another app. Can you do that?

Yes. Paige learns your documents from a few samples and delivers the data by webhook, SFTP or download. Cortexa offers an OpenAI-compatible API on servers you own. The assessment says which fits your volumes and where the data may go.

Do California’s automated decision-making rules apply to reading contracts?

Those 2025 regulations target technology that makes significant decisions about people, such as hiring or lending. Reading a contract or an invoice is not that. If a project would feed a decision about a person, the assessment flags it for your counsel.

Can CapturePoint 6 read a renewal date from an agreement?

Fields such as a renewal or notice date are added by setting up a job from a folder of your own agreements, and the pilot shows the result.

Bring one technology companies document stream. We will show you what AI does with it.

Tell us where the paperwork piles up. The first conversation is free, and you leave it knowing whether AI is worth a pilot.

Book a free consultation(863) 937-0272